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WTU Image Collection: Plants of Washington
Lichens of Washington


Collinsia parviflora
Submitting Photographs:

Regardless of whether you have only a couple photos to send us, or hundreds, we welcome your contributions. With your photos, the Image Collection website will become more valuable. In fact, the first step to adding a species to the image library consists of obtaining one or more photos of that species. As the photographer you will retain the full copyright to all photos you contribute, and will be able to specify any usage restrictions you want associated with your photos. Please note that we cannot pay for the use of photos.

Although not necessary, we recommend you obtain a password if you are interested in submitting photographs.




General Instructions:

We will gladly accept quality photos for any species that grows wild in Washington, whether common, rare, native, or introduced. Species that do not occur in Washington cannot be used. Photographs of species that are not presently available on this site would make particularly valuable additions, as would photographs showing diagnostic features.

A list of unphotographed taxa is available for reference. This list includes all taxa that we do not have photos for. Please help us reduce this list.

The method you use to contribute your photos will vary depending on the photographic medium you use. Most cases can be handled as described here for digital images and slides (other cases can be discussed by contacting us):

Digital Images:

By CD: If you have a large number of images you can burn them onto a CD and mail them to us. We will send a blank CD and return envelope upon request. If you don't have access to a CD burner contact us and we will try to arrange another method of transferring the images. Images sent by disk should be submitted at a resolution of at least 800 pixels in the longest direction and at a high quality setting (if compressed as jpeg's).

By email: Small numbers of images can be sent as email attachments to the Collections Manager (dgiblin@u.washington.edu). Emailed images should be resized to 800 pixels in the longest dimension, and compressed as jpeg's at a high quality setting (~8 on a scale of 1-10). Larger images are perfectly acceptable but will take up more attachment space. We can accept up to 10 MB of attachements per email.

We can accept images stored in almost any file format, including jpg, tiff, gif, bmp, psd. (jpg is best)

Slides:

If you have a slide collection, please contact us and we will attempt to work out an arrangement to have the slides scanned. WTU has access to slide scanners and will do the scanning for you for those images we choose to use, provided we have sufficient funding. All slides will be stored in a secure location, handled with great care, and promptly returned to you once scanned.


Image metadata:

All images we receive, whether digital or slides, will need to be accompanied by a minimum set of information such as the identity of the species photographed and the year it was photographed. Additional information can be provided and is encouraged. We look for the following information (underlined items are required):

The above metadata should be sent along with your photographs as an Excel spreadsheet entered into this template: photometadata.xls. If you don't have access to Excel, you should organize the above data as well as you can in a Word document or text file, or at least write it down on paper.


What we do with the images:

Once we have obtained and, if necessary, scanned your photographs, they will be renamed, resized, and compressed into web-optimized jpeg images at three resolutions of 800 pixels wide or high, 350 pixels wide, and a thumbnail at 100 pixels wide or high. The images are next transferred to our server, with the originals kept as backups. Finally, the metadata you provide for the images is added to our database files (we can directly import data sent in the Excel spreadsheet template; other data must be manually entered). At that point your photos will be accessible online.

As site development proceeds we hope to put in place a mechanism for contributing photos online, enabling you to upload digitized photos to our server as easily as you can send an email attachment and at the same time directly input the image metadata into our database files.


Editing your photo metadata online:

Provided you have obtained a password, you can at any time modify the metadata associated with each photo you submitted. To do so, navigate to the corresponding species page and click on the link to your photo (either the thumbnail or the copyright text) to bring up the information page for your photo. On this page you will find an Edit Photo button; click this button and enter your username and password to gain online access to edit the photo's information.






Burke Museum


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Seattle, WA 98195-3010, Phone: 206-543-5590.
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Washington Native Plant Society
WA Native Plant Society